Official Bylaws of the Dallas / Ft. Worth UNIX* Users Group (Updated 12/4/97)
ARTICLE I: Name, Location and Organizational Status
- The name of this organization shall be the Dallas-Ft.Worth UNIX Users Group and shall hereinafter be referred to as the DFWUUG.
- The principal office of the DFWUUG shall be located as established by the Board of Directors.
- The DFWUUG is a not-for-profit organization.
ARTICLE II: Purposes
This organization is formed to promote the education of and information exchange among persons interested in UNIX technology. A secondary purpose is promote member employment opportunities through skill-enhancing programs and contacts with employers.
ARTICLE III: Membership
- Any individual or organization who indicates an interest in UNIX related topics or in furthering the interests of DFWUUG shall be eligible for membership. The membership shall be divided into classes as follows:
- Regular Members are individuals with voting rights. These are normally UNIX professionals active in the field of UNIX computing.
- Sponsor Members are individuals or organizations, without voting rights, whose primary objective is to recruit new employees or support the group in order to enhance the skills of current employees. Such activities are to be proscribed by rules set by the Board of Directors.
- Each member agrees to abide by the Bylaws of DFWUUG and pay dues as set by the DFWUUG.
- Applications for membership are subject to approval by a majority of the Board of Directors.
ARTICLE IV: Resignation, Termination, Disciplinary Action, Exclusion, Expulsion and Reinstatement of Membership
- Any member may voluntarily terminate their membership by submitting a written resignation or by making an oral declaration at a regular or special meeting.
- Any member may be expelled or excluded from membership by a two-thirds majority vote of the Board of Directors if, in the Board of Directors' determination, such individual willfully commits an act or omission which is a violation of any of the Bylaws of DFWUUG, or which is detrimental to DFWUUG or the UNIX community. Expulsion from membership is subject to the following procedures and rights:
- A written statement of charges, including a date and place where the Board will consider expulsion, will be sent to the member and the Board of Directors at least 30 days before a hearing is to take place.
- At the hearing the Board will consider the charges and the member may present a defense.
- The vote by the Board will be by secret ballot.
- An expelled member may only be reinstated by a majority vote of the Board of Directors.
- The Board of Directors shall have the authority to provide for and impose disciplinary action for acts or omissions which do not justify expulsion from membership.
ARTICLE V: Dues
- The dues for all membership classifications shall be set by the Board of Directors and approved by a majority of the membership voting at a regular or special meeting.
- Dues shall be assessed on a calendar year basis, with new memberships prorated on a monthly basis.
- Yearly dues shall be paid on or before the last day of February. Members who fail to pay their dues are subject to possible loss of membership at that time.
- The Board of Directors may waive the dues, by majority vote, for any member for any length of time.
ARTICLE VI: Books and Records
- Records of DFWUUG expenditures and accounts shall be kept and published on a regular basis.
- A record of the names and addresses of all its members shall be kept. A member may request that the Board of Directors hold the member's information in confidence.
ARTICLE VII: Meetings
- A regular meeting of the membership shall be held at a date, time, and place determined by the Board of Directors. This is normally the first Thursday of every month, beginning about 7:00 PM.
- A Board of Directors meeting may be called by the President as necessary and will be open to any member who desires to attend. Normally there is one immediately preceding each regular meeting. A majority of Board members must be present before a vote on any matter can be taken.
- A special meeting may be called at any time by the President. All voting members shall be notified at least 10 days prior to the meeting.
ARTICLE VIII: Nominations and Elections
- The Board of Directors shall be empowered to obtain a list of nominations for officers to present to the membership at least one month in advance of the elections. Nominations will also be accepted from the membership up to the time of the actual vote. All nominees must be voting members, with their dues paid to date.
- Officers will be elected annually by a majority of voting members at the regular March meeting.
ARTICLE IX: Officers
- The officers of DFWUUG shall be the President, Vice President, Treasurer, and Secretary.
- The term of office shall be one year and for the offices of President and Vice President shall be limited to two consecutive terms in the same office.
- Should a vacancy occur in any office the Board, by majority vote, may appoint an active member to serve the remaining term of office. Vacancies will occur through resignation or disciplinary action.
- Officers are expected to attend the board and regular meetings.
- The President shall be the CEO of DFWUUG and will preside at all meetings. The President shall have authority to establish and dissolve all committees, appoint and remove committee chairs, and shall be an ex officio member of all committees. The President has the deciding vote on all questions of equal division.
- The Vice President will conduct meetings in the absence of the President and handle other duties as assigned by the President.
- The Treasurer shall be the Chief Financial Officer of DFWUUG and shall establish and maintain the financial records and accounts of the organization; be prepared to present a status report of the funds of the organization at any meeting; and will have the authority, along with the President, to disperse funds. The Treasurer shall present a Profit and Loss statement and an asset statement for a past fiscal year no later than the third meeting after the close of that fiscal year.
- The Secretary is responsible for keeping records of all meetings, filing and maintaining official documents and papers of the organization (except for financial records), and creating and maintaining a database of membership information.
ARTICLE X: Board of Directors
- The President, Vice President, Treasurer, Secretary, prior President and two members-at-large will constitute the Board of Directors. If the previous President is re-elected as an officer serving on the board, then he/she holds that chair only and a third member-at-large is appointed.
- Members-at-Large are appointed by the President, approved by a majority of the Board, and then approved by a majority of the voting members at a regular or special meeting.
- A Member-at-Large will assist the President and the other officers as needed but their primary duty is to assure a broad base of representation of the membership during meetings of the Board of Directors.
- A Board Member may only hold one chair.
- The President will be the voting chairperson of the Board of Directors.
- Board Members must abstain from any vote where there is a conflict of interest.
- The decision of a majority of the Board of Directors on any question shall be binding until the next regular meeting when a majority of the members present may approve, nullify, or amend such decisions.
- The directors, officers, and other appointed representatives of DFWUUG shall be indemnified and their liability shall be limited to the fullest extent authorized by the Texas Non-Profit Corporation Act, Article 1396-2.22A, Vernon's Annotated Civil Statues, as it now exists or hereafter may be amended, and by the Charitable Immunity and Liability Act, Chapter 84, of the Civil Practices and Remedies Code.
ARTICLE XI: Amendment of the Bylaws
- Amendments to the bylaws may be proposed in either of two ways:
- by a majority vote of the Board members, or
- by a petition of twenty members submitted to the Board.
- Amendments require a two-thirds vote of the Board of Directors and a majority vote of members in attendance at a regular or special meeting.